PREPARATION, NUMBERING, REVIEW, APPROVAL, ISSUANCE AND CONTROL OF LAYOUTS

• PROCEDURE:
• Layouts shall be prepared for the following but not limited to
• PROCEDURE:
• Layouts shall be prepared for the following but not limited to
• Facility Layout
• Equipment Layout
• Utilities layout (like HVAC, Water System, Compressed Air System)
• Facility Layout includes the following but not limited to
• Site layout
• Different Area/section/ modules
• Man Movement layout.
• Material Movement layout
• Drain Point Location layout.
• Pest and Rodent control layout
•     Equipment layout includes the following but not limited to
• Location of equipment in area.
• Schematic arrangement of the equipment
• Utility layout includes the following but not limited to
• Schematic arrangements of AHU, dust collector
• Duct layout, grill layout.
• Pressure Gradient layout, AHU Zoning layout, Area classification layout, P&ID of Water or Compressed Air Systems, AHU Schematic drawing.
• Piping and Instrumentation diagram
•   Preparation of layout
• Engineering / Project department shall prepare the draft copy of layout A3 or A4 as per the format detailed in Annexure-II in consultation with user department layouts depicting only the outline of facility, rooms shall indicate the scale and the units.
• Any short forms, diagrammatic representations, colour codes shall be explained in the layouts.
• Engineering /project department shall put ‘DRAFT COPY’ stamp and shall circulate to the  technical/user departments and QA for review.
• Upon receipt of draft copy, the reviewer shall review and send comments to the Engineering/Project department for incorporating the same in the final layout.
• After incorporation of suggestion(s) as applicable, print of layout (QA copy, Display copies as applicable & Site Master File copy as applicable) shall be taken and shall be forwarded for signatures from Technical/User department and final approval from Plant QA In-charge or designee.
• Engineering / Project department shall destroy the draft copy by shredding after the approval of the layout as per Annexure-II
• In case of additional original copy, reprint shall be taken and shall be reviewed by Technical/User department and approved by Plant QA In-charge.
• The layouts prepared by external consultants shall be verified and shall be numbered as detailed in section
• Engineering / Project department shall do the verification and approval.
• All approved layouts shall be maintained as per Annexure-I. (List of layouts).
•       Issuance of layouts
• Approved layout copies shall be submitted to QA for issuance of the same.
• Documentation person shall enter the layout number and name in the logbook as detailed in Annexure-III.
• User department shall raise document Requisition/Distribution slip, get it approved by Plant QA In-charge or designee.
• QA shall issue the Photocopy of the layout as a DISPLAY copy and shall take the Signature of the receiver in the logbook.
• In case, the layout is required to be issued to external agencies, regulatory bodies, customers, additional original copy, reprint shall be taken and shall be reviewed by Technical/User department and approved by Plant QA In-charge or Photocopy of QA copy or SMF copy shall be taken and issued with stamp Reference copy – Not for operational use.
• Revision of Layouts
• The existing layout, if revised, due to any changes/modification in the facility or system or equipment location, then Initiator department shall raise the change control with necessary justification.
• After approval of the Change Control, Layout shall be revised, and the changes shall be recorded in the change history as per Annexure-IV.
• All the existing controlled copies of layout shall be retrieved and forwarded to QA by concerned department(s).
• Upon receipt of the retrieved copy, QA shall record and destroy the retrieved copy (ies) by shredding and maintain the record for the same.
• QA copy of the layout shall be maintained by putting the stamp “OBSOLETE” in red on the layout and filed separately.
• Plant QA shall control, issue, and retrieve the layouts and maintain records.
•      Numbering of layouts
•     A unique number shall be assigned for layouts.
•    AAA/BBB/C/NNN-XX
• AAA: Indicates Company name abbreviations.
• BBB: Indicate Layout
• C: Indicates for if facility layout the Facility Layout denotes as “F” , `E` for Equipment layout  `U` for Utility layout
• NNN: Indicates serial no of layout start from 001,002, 003……
• XX: Indicates version number of layout starting from 00 and continuing serially in increments of one unit.
• For e.g. the facility layout no shall be given as AAA/LYT/F/001-00
•    There shall be separate series for each type of layout i.e. Facility, Equipment and Utility.
• REFERENCES:
•   Not Applicable
• ANNEXURES: 

• ENCLOSURES: SOP Training Record.
• DISTRIBUTION:
• Controlled Copy No. 01                     Head Quality Assurance
• Controlled Copy No. 02                 Head-Engineering
• Master Copy                           Quality Assurance Department
• ABBREVIATIONS:
• P&I          :          Piping and Instrumentation
• HVAC     :          Heating Ventilation and Air-conditioning
• AHU        :          Air Handling Unit
• QA            :           Quality Assurance
• REVISION HISTORY:
•  CHANGE HISTORY LOG

Annexure-I
LIST OF LAYOUTS

Annexure-II
FORMAT OF LAYOUT

Annexure-III
LAYOUT CONTROL RECORD

Annexure-IV
CHANGE HISTORY SHEET