ENTRY AND EXIT PROCEDURE IN PHARMACEUTICAL INDUSTRY

• OBJECTIVE:

To lay down a procedure for entry and exit procedure in pharmaceutical company.

• SCOPE:

This SOP is applicable for entry and exit procedure at {Company Name} {Company Location}.

• RESPONSIBILITY:

• Security officer/guard shall be responsible to follow the instruction as per lay down procedure.

• HR Manager shall be responsible for Review, technical correction, training & monitoring of SOP.

• ACCOUNTABILITY:

QA Manager shall be accountable for Approval & Implementation of SOP.

• PROCEDURE:

• FOR COMPANY EMPLOYEES:

• All employees shall be allowed to enter/exit through the security main gate at scheduled company timing in the company premises for attendance purpose.

• Frisked physically by the security staff of all employees during entry/exit from the company premises.

• All staff including female employee worker frisking will be carried out by a female security staff thereafter shall mark their attendance in the attendance register / Biometric machines provided at respective locations.

• Security officers/guard shall ensure that no one carry any objectionable article inside or outside from the company premises.

• Only authorized persons shall be allowed to bring their mobile phone inside the company premises.

• Outside movement of all employees between working hours, shall be maintain in staff movement register as per Annexure-II followed by duly signed Employee gate pass as per Annexure-I.

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• If any employee comes late, prior information shall be given to HR department by their concerned department Manager to allow him/her to enter in the company premises.

• All employees shall have to follow the safety rules/traffic rules as displayed at security main gate.

• Vehicle shall be parked at their respective place in the parking area only.

• General instruction shall be displayed at security main gate and shall be updated time to time for general awareness for all employed persons and visitors by HR Department.

• FOR VISITORS:

• Visitors shall be allowed to entry/exit the company premises in company working hours only.

• At the time of entry of visitors at security main gate, Security officer/guard shall enquire about his/her health (whether he/she is suffering from any contagious/infectious disease). It will be the responsibility of the visitor (s) to inform the staff about his /her correct status of health.

• Visitors shall mark their entry in the respective visitor register as per Annexure-IV.

• Security officers/guard shall ensure that visitors shall not carry any objectionable article inside or outside from the company premises.

• Visitors shall bring any electronic item i.e. camera, laptop, or any electronic devices after approval from senior management only.

• At the arrival of inspection authority/auditors, important visitors or VIP’s at the security main gate, HR officer/executive shall inquire to inspection authority/auditors, VIP’s about their health (whether he/she is suffering from any contagious/infectious disease) & It will be the responsibility of inspection authority/auditors, and VIP’s to inform the staff about his /her correct status of health.

• Entries of inspection authority/auditors, important visitors or VIP’s shall be mark by HR officer/executive in the respective visitor register as per Annexure-IV.

• Security officer/guard shall make his/her visitor slip as per Annexure-III and provide a visitor card during entry at company premises.

• Visitors have to wear the visitor card properly.

• Visitors shall be allowed to enter the manufacturing or unauthorized area accompanied by any authorized person of the company.

• If required, the management representative shall accompany the visitor for further discussion in the conference room.

• After completion of visit, the visitor shall have to deposit the visitor card & visitor slip duly signed by visited person at security main gate.

• Visitor’s self-declaration shall be performed as per Annexure-V.

NOTE: – Any person suffering from any contagious/infectious disease shall not be allowed to enter in    GMP area.

NOTE:- Tobacco, smoking shall not be allowed to enter in GMP area.

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• REFERENCES:

Not Applicable

• ANNEXURES:

• DISTRIBUTION:

• ABBREVIATIONS:

• REVISION HISTORY:

                          CHANGE HISTORY LOG

ANNEXURE-I
GATE PASS

                        ANNEXURE-II

STAFF MOVEMENT REGISTER

ANNEXURE-III

                        VISITOR’S SLIP

ANNEXURE-IV

VISITOR REGISTER

ANNEXURE-V

VISITOR’s SELF DECLARATION FORM

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Frequently Asked Questions ?

• Q : Who is responsible for frisking employees during entry and exit?
  • Ans: Security staff are responsible for frisking employees during entry and exit.

• Q: Where do employees mark their attendance?
  • Ans: Employees mark their attendance in the attendance register / Biometric machines provided at respective locations.

• Q: What are the restrictions on bringing personal belongings into the company?
  • Ans: Only authorized persons are allowed to bring their mobile phones inside the company premises.

• Q: What is the procedure for employees who need to leave the premises during working hours?
  • Ans: Employees who need to leave the premises during working hours must maintain a record in the staff movement register and obtain an employee gate pass.

• Q: Where should employees park their vehicles?
  • Ans: Vehicles must be parked at their respective places in the parking area.

• Q: Who is responsible for updating general instructions for employees and visitors?
  • Ans: The HR department is responsible for updating general instructions for employees and visitors.

• Q: What are the restrictions on visitors bringing electronic items into the company?
  • Ans: Visitors are not allowed to bring any electronic items into the company premises without approval from senior management.
• Q: What is the procedure for important visitors or VIPs?
  • Ans: The HR officer/executive will inquire about the health of important visitors or VIPs and make entries in the visitor register.

• Q: What must visitors do with their visitor card and slip after their visit?
  • Ans: Visitors must deposit their visitor card and slip duly signed by the visited person at the security main gate after their visit.

• Q: What happens if someone is suffering from a contagious disease?
  • Ans: Anyone suffering from a contagious/infectious disease will not be allowed to enter the GMP area.
• Q: Is smoking allowed in the GMP area?
  • Ans: Smoking is not allowed in the GMP area.

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