MATERIAL CODIFICATION IN PHARMACEUTICAL

• OBJECTIVE:

To lay down a procedure for Material Codification In Pharmaceutical.

• SCOPE:

This SOP is applicable for Material Codification In Pharmaceutical at {Company Name} {Company Location}.

• RESPONSIBILITY:

QA, QC, Production, F&D Warehouse Officer /Executive & Purchase – Follow the instruction as per procedure.

QA Sr. Executive – Review and technical correction of SOP.

QA Head –Training, approval & implementation of SOP.

• ACCOUNTABILITY:

Head Quality Assurance

• PROCEDURE:

• The materials shall be divided into Four  types depending on the characteristic of the material,These types are as under:

• Raw Material: This includes all APIs & Excipients. The description of the material shall be as per the pharmacopoeia & those which are non-pharmacopoeial shall be described as per the trade name/In-house/generic name which is commonly used.

• Packaging Material: This includes all types of packaging materials used in the packing. For Example:-

Carton, BOPP Tape, Shipper. CRC Cap, & Labels.

• Finished Products: This includes final finished product.

• Miscellaneous Item: This includes miscellaneous item usedapart from product manufacturing,  
• After receiving the request from concerned department as per Annexure-I, QA will issue the item code number to Raw material, Packing Material & Finished Products respectively and prepare a list of the item code as per Annexure-II.

• Material Code:

• The Material code for Raw Material, Packing Material & Finished Product shall be assigned a number with seven alphanumeric characters.

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Material Code:  RM/0001, PM/0001, FP/0001

Where,

The 1^st two Characters indicate the material types.

For Example:-

For Raw material, the code shall be RM.

For Packaging material, the code shall be PM.

For Finished Product, the code shall be FP.

3^rd Character is a Separator.

0001 indicates sequential Number.   

• Material Code in the case of Miscellaneous Item shall be Assigned as M/0001 

Where, M- Code for miscellaneous Items

• REFERENCES:

Not Applicable

• ANNEXURES:

• DISTRIBUTION:

• ABBREVIATIONS:

• REVISION HISTORY:

CHANGE HISTORY LOG

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ANNEXURE-I

ITEM CODE GENERATION REQUISITION FOR RM / PM / FINISH PRODUCT / MISCELLANEOUS ITEM

                    ANNEXURE-II

ITEM CODE LIST FOR RM/ PM/FINISHED PRODUCT/ MISCELLANEOUS ITEM

Frequently Asked Questions?

Q: What is material codification in the pharmaceutical industry?

A: Material codification involves assigning unique codes to various pharmaceutical components for systematic identification and tracking purposes.

Q: Why is material codification important?

A: Material codification enhances inventory management, streamlines procurement, and ensures accurate tracking of raw materials, aiding in quality control and regulatory compliance.

Q: How is material codification implemented?

A: Pharmaceutical companies typically utilize standardized coding systems, such as barcodes or alphanumeric codes, to assign unique identifiers to each material, facilitating efficient inventory control and traceability.

Q: What benefits does material codification offer?

A: Material codification improves inventory accuracy, reduces errors, accelerates order processing, and enhances overall supply chain efficiency in the pharmaceutical sector.

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