- OBJECTIVE:
To lay down a procedure for Personnel Hygiene.
- SCOPE:
This SOP is applicable for personnel Hygiene at {Company Name} {Company Location}.
- RESPONSIBILITY:
- All employees shall follow the procedure.
- HR Manager shall be Review, technical correction, training & monitoring of SOP.
- ACCOUNTABILITY:
QA Manager shall be accountable for Approval & Implementation of SOP.
- PROCEDURE:
- PERSONNEL CLEANLINESS:
- Take a bath every day.
- Keep your hair short; shave your beard every day.
- Keep your ears clean.
- Brush your teeth every day.
- Trim your nails short and clean.
- Don’t apply nail polish.
- Abnormal hair growth shall be trimmed regularly.
- In case of any ill health report to your supervisor immediately, particularly if you are suffering from skin rashes, cough, cold, measles, stomach upset etc.
- Don’t put fingers into nostrils, mouth, and ears while at work.
- Don’t attend duties if you are under the influence of alcohol or any hallucinogenic drugs or any other drugs whose side effects may cause problem for vision / body movement or un co ordinated thinking.
- Always Wear — clean clothes.
- Always wear —clean gloves.
- Don’t take medicines, eat, chew, smoke, and drink in the Production area.
- Keep your belongings like chains, wristwatches, bangles, earrings and rings at specified place / individual lockers. Don’t put Bindi, Kumkum and other coloring agents.
- Wear respective gowning and enter the manufacturing premises as per the entry procedure.
- Keep yourself and your surroundings always clean.
- Never use bare hands to handle products.
- Always wash your hands properly, particularly after visiting toilets and canteen.
- Cover the face properly, with proper snood/cap while working in manufacturing dept.
- Recommended foot wears and uniforms to be used in working areas.
- REQUIREMENT OF HEALTHY ATMOSPHERE:
- Follow the laid down procedures before entering the respective area.
- Always use-cleaned clothing. Do not wear clothing used by another person.
- Change clothes immediately if they get contaminated with chemicals and wash the affected part of your body with plenty of water.
- Avoid wiping arms and hands with a dirty cloth or a common towel.
- If an employee is suffering from any illness or communicable disease, report to concerned department Manager immediately as per Annexure-I.
- The Department Manager immediately informed the HR department about the illness of concerned employee and further action.
- HR department immediately contact the diseased employee and asked to visit the doctor for treatment.
- After recovery from illness, submit a fitness certificate to HR department assessed by a competent physician then employee has to allow working in the designated area.
- Do not bring personal medication inside the manufacturing, packing or storage area.
- Do not eat or store foodstuffs in work areas.
- Do not keep food items in refrigerator where chemicals and biological materials are kept.
- Do not keep any wounds open. Cover it with proper bandage. Attention is to be provided to avoid contamination of bandage threads.
- If necessary, the work area is to be changed.
- HYGIENIC PRACTICES:
- Participate in the scheduled yearly medical checkup program.
- Follow the procedure described for respective operation.
- Always wear protective clothing while at work.
- Wear the clothing correctly, for example – if you wear apron, all buttons of it have to be fastened.
- Do not cluster in process material in the work area. Arrange it to facilitate easy cleaning.
- Maintain the work area, washrooms, toilets, and drinking water areas clean.
- Report to superior if any unhygienic operation is being carried out in the work area. Action required shall be recorded as per Annexure-III.
- REFERENCES:
Not Applicable
- ANNEXURES:
| ANNEXURE No. | TITLE OF ANNEXURE |
| Annexure-I | Illness Intimation Form |
| Annexure-II | Personnel Hygienic Checklist |
| Annexure-III | Action Required |
ENCLOSURES: SOP Training Record.
- DISTRIBUTION:
| Controlled Copy No. 01 | : | Manager Quality Assurance |
| Controlled Copy No. 02 | : | Manager HR |
| Controlled Copy No. 03 | : | Security Gate |
| Master Copy | : | Quality Assurance Department |
- ABBREVIATIONS:
| No. | : | Number |
| Dept. | : | Department |
| Ltd. | : | Limited |
| QA | : | Quality Assurance |
| SOP | : | Standard Operating Procedure |
- REVISION HISTORY:
CHANGE HISTORY LOG
| Revision No. | Details of Changes | Reason for Change | Effective Date |
| 00 | New SOP | Not Applicable | To be written manual |
ANNEXURE-I
ILLNESS INTIMATION FORM
ANNEXURE-II
PERSONNEL HYGIENIC CHECKLIST
ANNEXURE-III
ACTION REQUIRED REPORT
Frequently Asked Question ?
Q: Why is it important to maintain personal cleanliness in the workplace?
A: Maintaining personal hygiene helps prevent the spread of germs and illness, protects product quality, and ensures a safe and healthy work environment for everyone.
Q: What are some specific personal hygiene practices required by this policy?
A: Daily baths, short hair and beards, clean ears and teeth, trimmed nails, avoiding nail polish, reporting illness, covering mouth and nose, wearing clean clothes and gloves, not eating or smoking in production areas, keeping personal belongings in lockers, wearing proper gowning, and washing hands frequently are all emphasized.
Q: What procedures should be followed before entering work areas?
A: The policy details specific procedures, potentially including wearing clean clothing, changing contaminated clothing immediately, not using dirty cloths, reporting illness, following recovery procedures, and avoiding personal medication, food, and open wounds in designated areas.
Q: What should be done if an employee becomes ill?
A: Reporting to the department manager immediately, informing HR, seeking medical attention, and obtaining a fitness certificate are required before returning to work.
Q: What are some additional hygienic practices expected of employees?
A: Participating in medical checkups, following operational procedures, wearing protective clothing properly, managing process materials for easy cleaning, maintaining cleanliness in work areas, and reporting unhygienic practices are highlighted.