- OBJECTIVE:
- To lay down the procedure for handling of excess material returned from production.
- SCOPE:
This SOP is applicable for the procedure for handling excess material returned from production at {Company Name} {Location}.
- RESPONSIBILITY:
- Production/Warehouse Executive/Designee – is responsible for follow the procedure as per SOP.
- Head Warehouse – is responsible for compliance of the SOP.
- ACCOUNTABILITY:
QA Head shall be Accountable for implementation of SOP.
- PROCEDURE:
- After completion of batch packing, production personnel shall return the excess packing materials to the warehouse through ‘Excess Material Return Note’.
- After the completion of batch, production shall return the excess packaging material by affixing the status label with IPQA signature to the warehouse personnel through ‘Excess Material Return Note’.
- Based on the ‘Excess Material Return Note’, warehouse personnel shall update the stock.
- On receipt of ‘Excess Material Return Note’, warehouse personnel shall verify the materials for the following:
- Material code and material description
- Material lot. No.
- Quantity
- For absence of coded materials
- Verify the signatures of production and IPQA personnel.
- Ensure that the material is properly closed and properly labeled as ‘MATERIAL RETURN LABEL’ as per the current version of SOP.
- After the verification, the returned materials shall be stored along with the same lot number if it is available in stock.
- Store the returned materials in their respective storage location.
- Copy of the “Excess Material Return Note” shall be filed in the respective file.
- Whenever there is a fresh dispensing, returned materials shall be dispensed first, followed by fresh materials.
- REFERENCES:
Not Applicable
- ANNEXURES:
Not Applicable
ENCLOSURES: SOP Training Record.
- DISTRIBUTION:
- Controlled Copy No. 01 : Head Quality Assurance
- Controlled Copy No. 02 : Head Warehouse
- Controlled Copy No. 03 : Head Production
- Master Copy : Quality Assurance Department
- ABBREVIATIONS:
| No. | : | Number |
| MRR | : | Material Received Report |
| A R No. | : | Analytical Report Number |
| SS | : | Stainless steel |
| IPQA | : | In process Quality Assurance |
- REVISION HISTORY:
CHANGE HISTORY LOG
| Revision No. | Details of Changes | Reason for Change | Effective Date |
| 00 | New SOP | Not Applicable | To Be Written Manual |
Frequently Asked Questions ?
Q: How does production return excess packing materials to the warehouse?
A: After completing a batch, production personnel use an “Excess Material Return Note” to document and send the excess materials back to the warehouse.
Q: What information is included on the “Excess Material Return Note”?
A: It includes material code, description, lot number, quantity, confirmation of no coded materials, and signatures from production and quality personnel.
Q: How does the warehouse process the returned materials?
A: They verify the information, check for proper closure and labeling, and then store them with the same lot number if available, otherwise in their designated location.
Q: What happens to the “Excess Material Return Note”?
A: A copy is filed for record-keeping.
Q: How are returned materials prioritized during future dispensing?
A: Returned materials are used first, followed by fresh materials, to optimize stock usage.