- OBJECTIVE:
To lay down a procedure for Handling of Linen.
- SCOPE:
This SOP is applicable for Handling of Linen at {Company Name} {Company Location}.
- RESPONSIBILITY:
Supervisor shall be responsible for follow the instruction as per procedure.
HR Manager/Designee shall be responsible for review, technical correction, training & monitoring of SOP.
- ACCOUNTABILITY:
QA Manager and HR Manager/Designee shall be accountable for the implementation and compliance of this SOP.
- PROCEDURE:
- Procurement of new uniform:
- As per the requirement of the concerned departments, department shall raised the indent for procurement of new uniforms.
- The color code of the uniforms shall be followed as per respective SOP.
- At the time of receiving the new uniform department shall check the quality of fabric (i.e. stitching and colour code), if found unsatisfactory return to the vendor for correction.
- Send all the new uniforms for washing before use.
- Washed uniform shall be kept in linen room.
- Stock shall be maintained of all uniforms as per Annexure-II.
- Distribution of uniform:
- Supervisor shall physically ensure the cleanliness of uniforms before distribution.
- Uniforms shall be distributed to all concerned departments as per color code before starting each shift or as and when required.
- Distributed uniforms shall be placed in the available Almirah/locker in the respective change rooms.
- Collection of used uniform.
- Wear nose mask and hand gloves during handling of used uniforms.
- Check all pockets of uniforms count and collect the used uniforms in separate poly bags from respective change rooms.
- Washing of uniform:
- Send all used uniform for washing on daily basis after end of the shift to the outside vendor & make the record in format as per Annexure-I.
- Unused uniforms shall be rewashed if not used within a week.
- Collection of washed uniform:
- Receive the washed uniform from the vendor, check the cleanliness and count the uniforms, if found satisfactory then place the washed uniform in the linen room.
- If found cleanliness unsatisfactory then take corrective and preventive action as per respective SOP.
- Destruction of uniform:
- Uniform shall be destroyed if found torn and disfigured.
- Cut all disposable uniform in pieces, kept in poly bag and disposed of in scrap yard.
- REFERENCES:
Not Applicable
- ANNEXURES:
| ANNEXURE No. | TITLE OF ANNEXURE |
| Annexure-I | Washing record of uniforms (for outside cleaning) |
| Annexure-II | Uniforms stock register |
| Annexure-III | Laundry Audit Report |
ENCLOSURES: SOP Training Record.
- DISTRIBUTION:
| Controlled Copy No. 01 | : | Manager Quality Assurance |
| Controlled Copy No. 02 | : | Manager HR |
| Master Copy | : | Quality Assurance Department |
- ABBREVIATIONS:
| No. | : | Number |
| Dept. | : | Department |
| Ltd. | : | Limited |
| QA | : | Quality Assurance |
- REVISION HISTORY:
CHANGE HISTORY LOG
| Revision No. | Details of Changes | Reason for Change | Effective Date |
| 00 | New SOP | Not applicable | To be written manual |
ANNEXURE-I
WASHING RECORD OF UNIFORMS (FOR OUTSIDE CLEANING)
ANNEXURE-II
UNIFORM STOCK REGISTER
ANNEXURE-III
LAUNDRY AUDIT REPORT
Frequently Asked Question?
Q: Who decides how many new uniforms to order?
A: Departments submit an indent based on their needs.
Q: How do you ensure the uniforms meet quality standards?
A: Inspect fabric and color code upon delivery, returning unsatisfactory ones.
Q: Why are new uniforms washed before use?
A: To remove any dust or residue from the manufacturing process.
Q: Who checks the cleanliness of uniforms before distribution?
A: Supervisors physically inspect them.
Q: How are uniforms distributed to different departments?
A: Based on color code, before each shift or as needed, placed in lockers.
Q: Why are specific precautions taken when handling used uniforms?
A: To prevent potential hygiene risks.
Q: How are used uniforms collected and counted?
A: With gloves and masks, checked for items, and collected in separate bags.
Q: How often are used uniforms sent for washing?
A: Daily, after each shift, to an external vendor.
Q: What happens to unused uniforms that haven’t been worn in a week?
A: They are rewashed before use.
Q: What happens to damaged or unusable uniforms?
A: They are destroyed by cutting them up and disposing of them properly.
Q: How is the cleanliness of washed uniforms verified?
A: Upon receiving them, they are inspected for cleanliness and counted.